When it comes to managing inventory, there are many different ways you can go about handling things. Each company has its own unique needs, and that dictates the type of inventory management system it uses. Some businesses choose to implement a manual system because it is more affordable or meets their specific needs. Other businesses need something more complex with a variety of features and functionality that an automated system cannot offer on its own.

Either way, these systems help keep your stock organized so that you don’t run out of products and can easily reorder when you do. Even with these systems in place, there are always ways to improve your overall process so that you’re not wasting time or money unnecessarily. Having an efficient inventory management system can make a big difference in the operations of a business.

Whether you use manual or automated inventory management software, check out these tips for how to manage your inventory and save money in the process:

Create Your Own Manual

If you choose to use solely manual inventory management systems, you will want to develop a manual tracking system. You can track the amount of each product you have on hand by writing it down on a piece of paper, on a whiteboard, or in a spreadsheet. You can also use inventory management software that can make your inventory control a bit easier.

By manually recording the number of products you have, you can easily track which items are selling more quickly and accurately than if you were using a computerized inventory management system. Some business owners also choose to do a combination of manual and computerized inventory management, as that helps them retain the benefits of both methods.

Receive and Process Shipments

If you use a shipping company to ship your products or purchase them online, you will want to create a shipping or receiving policy. This policy should outline the procedures employees should follow when receiving or processing shipments. Additionally, you should make sure the shipping and receiving areas are clean, organized, and well-lit so that products are not damaged or misplaced. This can help ensure you don’t end up with damaged goods, which will affect your bottom line.

Manage Your Warehouse Employees

It is essential to manage your inventory by keeping an eye on your expenses as a business owner. One way to do this is by hiring warehouse employees to help you with receiving and processing shipments. This is generally less expensive than leasing storage space for your inventory.

Although it is important to have clean and organized warehouse space, it is even more important to hire employees who are careful with your products. A warehouse employee might be careless with your goods because they are not their own. By hiring employees, you can keep your products safe and avoid mishaps that could damage inventory. An effective inventory management solution starts with a good team.

Rotate Stock and Use Skids

All inventory items should be rotated to ensure they do not expire or become unusable. This includes food, beverage, and hygiene products as well as office supplies. You can use a computerized inventory management system to mark which items have been rotated and what you need to do to rotate them.

If you are using a manual system, you can write this information down on a whiteboard or in a spreadsheet. You should also make sure to mark which products need to be replaced or need to be moved to the front of the warehouse to be easier to access. Ensure you track inventory properly to avoid any lost inventory items.

Automated Inventory Tracking with AI

If you are using automated inventory management software, there are a few ways you can use it to your advantage to save time and money. You can use an AI algorithm to figure out the best ways to organize your stock. Also use an AI algorithm to track and organize your inventory levels by calculating how much you need to reorder based on how quickly your products are selling.

You can even use an AI algorithm to automatically place your reorder orders as soon as your inventory hits a certain threshold, so you don’t waste time manually ordering every product you run out of at the same time. You can also use AI algorithms to monitor your inventory levels over time and report any significant changes to you. AI can offer many inventory management solutions for your business. A lot of AI software on the market also offer warehouse management system and supply chain management to help with the other needs of inventory.

Leverage Data for Better Decision Making

By tracking which products sell well and which ones don’t, you’ll start to notice some trends. You can use this information to make more informed decisions and have inventory optimization about the products you order and the amount you reorder.

If a certain product isn’t selling well, you may want to consider removing it from your inventory altogether. Conversely, if a product is flying off the shelves, you may want to reorder that product more frequently. This will allow you to save money because you won’t be ordering too much of a product that isn’t selling. It will also help you avoid running out of a product and hurting your business in the process.

Be Smart About Purchasing

Even if you use a computerized inventory management system, you will want to make sure you are being smart about the products you order. If you overbuy on products that don’t sell, you are wasting money. Don’t want to underbuy on products either, as this can hurt your business because you run the risk of running out of stock and losing sales as a result.

The data from your inventory levels to determine what you should order next. Also use the data from your multiple sales channels to determine which products are selling better than others. This will help you better plan your purchases so that you don’t overbuy on certain products and underbuy on others.

Benefits of Having a Good Inventory System

To run an efficient business, you need to have goods available for purchase by customers. Between buying inventory, selling, shipping, and storage, the whole process is complicated. A well-designed inventory system is able to handle the complex aspect of the inventory management process to allow optimum use of other parts of the business.

Loss reduction

Automated inventory management systems let you keep track of what stock you own. This visibility is particularly vital in case you store goods in multiple locations. Your systems will also track your sales through multiple channels. Accuracy in real-time allows you to keep a close eye on the inventory, and helps prevent losses from the incorrect storage of stocks. Without a detailed tracking system inventory can be accessed easily without notice. The inventory can become damaged if it isn’t properly reported, and it will just be lost in a large warehouse.

Lower warehouse costs

Warehouses represent high operating expenses for retailers. But IMS is able to reduce the cost of such services. Inventory reports accurately show you which goods have high sales volume and low sales. If you purchase smaller quantities with low volumes, you will have more storage available. You could also use that storage area for inventory which has more sales volume and use that stored storage space. In some scenarios inventory management reports might show the possibility of downsizing your store to less product at reduced sales volumes.

Reduced missed sales

Stock outages cost retail companies lots of money each year. Without enough stock you will miss sales. A good inventory manager can reduce missed orders. This means you won’t need to wait until the stock is ready to go. Purchasing and sales inventory can change yearly or weekly. With a good inventory control system, you are able to monitor and order inventory as needed. It prevents stock out & missed sales.


In order to find the best inventory management systems for your business, you must first understand your needs and what type of system would work best for them. Once you do this, you can start exploring the different options that are out there and find the best one for your company.

When it comes to managing inventory, there are many different ways you can go about handling things. Each company has its own unique needs, and that dictates the type of inventory management software it uses. A good inventory management system is the one that meets your needs. Start looking into how you can optimize your inventory and run a more efficient operation.

Breadstack can offer to keep your business up to date. We bring a seamless approach to introducing new technology to your current business. Contact us today for a free demo!

Make the Move to Breadstack